When it comes to managing your daily workflow, Todoist makes it possible to do so in different categories of your life. However, it may be possible to lose your tasks without warning.
For example, you might be leaving a company associated with your email address, accidentally deleting everything in a project, and so on. Thankfully, Todoist keeps daily backups of all your active projects, tasks, and comments.
Afterward, you can proceed to restore it on your device.
Afterward, the projects, tasks, and comments will appear back on your Todoist app. Once synced, it will appear on all linked Todoist apps, including your mobile app.
Make sure you never lose your tasks
For those who rely on Todoist to keep their lives in order, missing tasks can derail their workflow. Unfortunately, there are many reasons this can happen, some of which are unavoidable.
Thankfully, Todoist gives users a way to retrieve tasks through its backup features. With it, you’ll never be afraid of losing your tasks on Todoist again.
It’s hard to think of many additional features that could make Todoist an even better task manager. It already has everything you could possibly need, especially if you cough up a premium subscription.
We’re talking about everything from natural language recognition and powerful filters to third-party integrations, and more.
But there’s more to Todoist than it looks. We’ve delved deep into this mighty task manager to bring you 11 lesser-used features that can help you get even more out of the app.
1. Use completion dates to schedule recurring tasks
Recurring tasks are a standard feature in Todoist. They’re usually fairly simple, like “go to the gym every Monday.” Sometimes they go a step further by including a start or end date, such as “Go to the gym every Monday starting January 1st.”
But there’s a little trick to make recurring tasks even more powerful. This trick allows you to schedule the next occurrence of a recurring task based on when that task was last completed.
To do this, all you have to do is add an exclamation point after the word “every”. For example, “Check my RSS feed every two weeks.” The next instance of this task will now be scheduled two weeks after the last time the task was completed instead of the day the task was originally scheduled.
2. Hide projects you haven’t started
If you struggle with juggling too many projects at once, hiding the projects you’re not currently working on will make the active projects panel seem a lot less daunting.
interested? Archive any projects you don’t want to be reminded of until you’re ready to tackle them! To do this, hover over a project, click the ellipsis, and click Archive. The project and its associated tasks will no longer appear in your active projects list (note: they will also not be included in the backup).
When you’re ready to start a project, unarchive it by clicking the Micro Archived Projects button below your active projects (see above). Hover over the project you want to start, click the ellipsis, and choose Unarchive.
3. Learn Some Keyboard Shortcuts
If you use Todoist religiously to organize your life, it will be worth your time to learn some shortcuts to make it easier to add and organize your projects. You can see a full list of available shortcuts here.
4. Get started using the project template
If you want to be able to duplicate a project with all of its associated tasks and settings at a later date, you’ll love Todoist templates.
Build your project as you usually would, making sure to use relative dates like “in 7 days” instead of specific dates. This ensures that your work scheduling for that project is always up to date. Once done, click on the Settings button within the project and select Export as Template. The complete project with all its settings will be downloaded as a plain text file. Keep it somewhere safe.
Then, whenever you want, you can share this project template with friends and colleagues. Or, you can click Import from Template to add a new version of that project to your account. This saves you having to start over that whole project every time you need it.
5. View all your recurring tasks at once
At first glance, it’s not entirely clear how to see all the recurring tasks you’ve set up. Well, as luck would have it, it’s easy enough.
All you have to do is go to Filters, then click Add Filter. Name the filter whatever you want, and in the Query field, type recurring, then click Add filter.